COVID-19 University Housing Updates

UW-Stout University Housing policies and procedures during the COVID-19 situation.
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Pandemic Preparedness

While there are many moving parts to the fall experience at UW-Stout, we hope to continue to provide you with the most current information we have available.  This page is designed to offer on-campus residents, and their families and friends, a better picture of what they can expect from University Housing and living on-campus. 

While this is the most updated information to date, there will continue to be changes as we work with our partners to respond to the changing nature of COVID-19. Please continue to check this website and your university e-mail daily.

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Fall 2020 Remote Instructional Delivery

UW-Stout will be moving to remote instructional delivery beginning November 30 and continuing through the end of the fall semester.  This decision is not a reflection of significant growth in positive cases among our students and employees; rather, it is based on a number of other factors, including the Governor’s recent executive order and the increase in positive COVID-19 cases in Menomonie, Dunn County, and throughout western Wisconsin.  University Housing and Dining will remain open; however all residents must make note of the following prior to the Fall (Thanksgiving) Break.

Fall Break and Remainder of Fall Semester Intent Form

All residents must inform Housing and Dining of their intent to stay on campus through the rest of the Fall 2020 semester.  Through the intent form, you will indicate if and when you plan to remain living on campus.  Complete the Fall Break and Remainder of Fall Semester Intent Form on the Housing Gateway by Noon on Wednesday, November 18.

IMPORTANT: Your card access to residence halls will be deactivated if you do not indicate that you plan to live on campus. 

Upcoming Testing Expectations

If you plan to return to campus after the Fall (Thanksgiving) Break, UW System has mandated enhanced testing protocols, including:

  • One test prior to leaving campus that must take place between November 16-20
  • Two tests within the week after you return, between November 29-December 4
  • Weekly testing through December 22

Additionally, if you plan to stay on campus during Fall (Thanksgiving) Break (November 25-29) you must take an additional test on either Monday, November 23 or Tuesday, November 24.

Dining Services

As per our usual break time operation, University Dining Service will close at 3pm on Tuesday, November 24 and reopen on Sunday, November 29 at 4pm for dinner.

Beginning Sunday, November 29, both Price Commons and North Point Cafeterias will remain open. Residents will also be able to order meals through mobile ordering and purchase retail options at the Memorial Student Center.

As a reminder, your Baseline and Baseline Plus dining funds never expire. If you do not use them all, they will rollover to the Spring 2021 semester for you to use when you return to campus.

Fall 2020 Contracts and Refunds

UW-Stout continues to deliver on its educational mission to students during COVID-19. The university remains operational with remote learning and other online and in-person student support services and programs. Students are not prohibited from staying in the residence halls or continuing to receive food services.  Therefore, there are no plans to issue tuition, housing, or dining refunds, partial or otherwise, due to the change in delivery/mode of instruction or services in response to the COVID-19 pandemic.

IMPORTANT: Requests to cancel fall contracts will not be approved except for students withdrawing from the university. 

Semester Intent for Spring 2021

All residents are required to complete the Semester Intent Form found on the Housing Gateway by Sunday, November 29.   After we verify the information you provide, if you are leaving campus for one of the approved reasons, you will be notified via email of your contract cancelation request.  If you cancel your Spring 2021, contract you will also receive check-out directions that will include options to check-out of your room before and after fall break, depending on your fall semester plans.

Additional Information
  • All University Housing policies and procedures will stay in effect through the Fall 2020 semester.  Please review the Residence Hall Handbook for more information.
  • A housing freeze will be implemented effective Monday, November 16 through the beginning of the Spring 2021 semester.
  • Mail and packages received at the University Housing office will be held until you return to campus.  Please remember to have items shipped to your current location.
  • University services and resources such University Recreation, Counseling, Student Health Services, the library, and Student Involvement will remain open and available.
  • Parking permit refunds are only available to those who purchased a full year permit.
    • If you plan to come back to UW-Stout 2nd semester it is best to keep your permit.
    • If you do not plan to come back to UW-Stout 2nd semester send an e-mail to parking@uwstout.edu and ask for the 50% refund.
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COVID-19 Addendum to the Housing Contract

University Housing continues to prioritize the health and safety of our students and is focused on minimizing the potential spread of disease within our community. Residential students are required to comply with health and safety laws, orders, ordinances, regulations and health and safety guidance adopted by UW-Stout as it relates to public health crises, including COVID-19.

All students living in the residence halls will be tested for the virus regularly. While testing protocols, including frequency (possibly every two weeks or more) are still being developed, UW-Stout is pursuing testing methods that would make collecting samples as conveniently and as reasonably as possible.

You understand and acknowledge that by moving into your assigned room in university housing, there are risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including the coronavirus.

I recognize receipt of the housing contract addendum and agree to comply with all terms and conditions stated herein, including regular virus testing.

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Quarantine/Isolation Packing List

We recommend that you pre-pack a to-go bag in case you are temporarily reassigned to a quarantine or isolation space.  The following are suggested items to pack.  When students are temporarily relocated, they are provided this electronic packing list.

  • Extra cell phone chargers
  • List of important phone numbers
  • List of allergies
  • 2 or more complete changes of comfy clothes: sweats, PJ Pants, T's, Fuzzy Socks 
  • 4+ changes of daytime clothes 
  • Blanket 
  • Thermometer 
  • A few masks 
  • Clean set of sheets, towels, socks and underwear 
  • Toiletries 
  • Menstrual Products 
  • Medication and symptom remedies 
  • Reusable water bottle 
  • Body/Face wash 
  • Tissues 
  • Mental Health/Distraction items (something from home, coloring book, cards, journal, etc.) 
  • Snacks 
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Residence Hall Community Standards

All residence hall students will be expected to abide by residence hall community standards which have been designed to support a healthy living environment during the COVID-19 pandemic. They include:

  • Masks – students will be expected to wear masks in the residence halls except for in the privacy of their residence hall rooms and when showering and brushing teeth.
  • “Private Mask-Free Rooms” have been designated in each building where masks do not need to be worn.  If students are in a common space with no one else in the room, they may take their mask off.  Once another student enters the common space, they must put the mask on.
  • Social Distancing – students will be expected to physically distance at 6-foot intervals in all common residence hall areas.  Common area furniture has been reorganized to allow for the physical distancing requirements. Furniture may not be moved since it has been strategically placed to keep students distanced.
  • Physical Hygiene – students will be expected to maintain a basic level of cleanliness in their residence hall rooms. Proper and frequent handwashing is expected. Sanitizing stations will be placed at various entry and exit locations and students are expected to “tap in” and “tap out” by using the sanitizer when they enter and exit a building.

Students who fail to cooperate with the community standards identified by University Housing may be subject to disciplinary action up to and including termination of their residence hall contract and/or suspension from the university. Every reasonable effort will be made to gain voluntary cooperation from a student before engaging in the formal disciplinary process.

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Policies, Symptom Monitoring, and Health Expectations

  • Students are highly encouraged to self-monitor daily for COVID-19 symptoms using a form that will be provided in the CONNECT app. Any student who develops symptoms should contact Student Health Services during normal business hours or the local health care system on evenings and weekends.
  • Students are highly encouraged to get the flu shot before returning to campus. 
  • Quarantine and Isolation Spaces
    • “Isolation” and “quarantine” are two different ways residents may remove themselves from public shared spaces and we will use these terms differently depending on a student’s situation.  We have created spaces for both “self-isolation” and “self-quarantine” in our residence halls.
    • Any student living on campus who tests positive for COVID-19, will be required to move to a self-isolation room on campus until they have been cleared medically to return to their permanent housing assignment.
    • Any roommate of a student who tests positive for COVID-19 will be required to move to a self-quarantine room on campus and monitor for symptoms for 14 days. 
    • Meal delivery from University Dining will be available for on-campus residents who are in self-isolation or self-quarantine.
  • Guest Expectations
    • Guests are not permitted in the residence halls except for those assisting the student during the initial move-in process.
    • Guests from other residence halls will not be permitted in halls they do not live in.
    • Residents from within your building are allowed as guests in your room, however, residence hall rooms (including Red Cedar suites) may only have as many people in the room as its standard occupancy allows. (i.e.: two people per traditional style room, including extended doubles).  Any additional people in a residence hall room must be agreed upon by both roommates.
      • Single room occupancy - 2
      • Double room occupancy - 2
      • Extended-double room occupancy - 3
      • Red Cedar suite - 4
  • Travel Expectations
    • Students returning to Menomonie via international or domestic air travel must self-quarantine for 14-days in a designated self-quarantine location, after this time they will be allowed to move to their permanent housing assignment.
    • Personal air travel during the fall semester is highly discouraged and students may be required to self-quarantine and monitor symptoms for 14-days upon their return.
    • Per recommendations from public health officials, if a resident does travel outside their community or travels using confined means he/she should limit contact with non-household members for 14 days and monitor symptoms closely.
  • Students who order food from an outside vendor (not including University Dining) or other external deliveries will need to meet the delivery person outside of the residence hall.
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Facility Availability and Access

  • Front desks will be closed for the fall semester.
    • No equipment check-out (board games, sporting equipment, cooking equipment) will occur. Opening of desks will be re-evaluated for the spring semester.
    • The front desk phone number will be published and utilized to reach a student staff member for assistance in emergency situations or to acquire a spare room key.
    • While the front desks are closed for at least the fall semester, plexiglass has been installed, should they need to be utilized at any point in the semester.
  • Vacuums will not be available for student use except for extenuating circumstances such as large spills.
  • Community kitchen use will be limited.
    • Common area refrigerators will be offline.
    • Any use of the stove and oven will require students to wipe down the unit before and after use with the provided cleaning equipment, in addition to the daily cleaning. 
    • Personal cooking equipment may not be stored in the kitchen spaces.
    • All student rooms have a mid-sized refrigerator and microwave.
  • Common area recreational equipment (i.e. pool tables, ping pong tables) will not be available for student use.
  • Piano rooms will be closed for the semester.
  • [UPDATED AUG 6] Drinking fountains will be available for bottle filling only.
  • Vending machines will be stocked, students should use the self-sanitizer available at each vending machine before and after use.
  • Only one occupant per elevator is allowed.  Exceptions will be made for members of a family during move-in and/or assigned roommate pairs.
  • Specific traffic management guidelines have been developed for each hall and will include defined exits and entry doors when possible.
  • Students will have access to laundry machines.  They will be cleaned routinely by our staff however cleaning supplies will also be provided for students to clean units prior to and after each use.
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Cleaning and Disinfecting

  • Students are expected to clean and disinfect their rooms on a regular basis.
  • Bathrooms and common areas will be cleaned and disinfected at minimum daily.
  • Cleaning and disinfecting times will be posted on the bathrooms so that students may be aware.
  • Students are encouraged to bring additional cleaning supplies to keep their personal spaces clean and may want to consider bringing their own disinfecting wipes to clean fixtures prior to and after use.
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Roommates and First-Year Room Selection

  • The 2020-2021 Housing Contract will include an addendum regarding additional expectations for COVID-19 that all on-campus residents will need to sign.  More information about this contract addendum will be available later this summer.
  • Currently, we are planning for first-year student room selection to take place in late July. 
  • Your room selection time/date and selection directions will be emailed to students in the coming weeks.
  • Most students will have roommates however we will allow students to purchase single rooms as they become available (single room options are limited). 
  • Room changes throughout the fall semester will still be allowed.
  • [UPDATED JULY 7] Triple occupancy rooms will not be available in first-year student residence halls.
  • While you wait for your turn to select a room, there are a few things you can do to prepare:
    • Complete your roommate matching questions on the Housing Gateway.
    • Review roommate matching questions of other residents to help determine who you might like to live with.
    • Attend summer orientation events to meet new people and potentially find a roommate.
    • If you already have a roommate in mind, be sure that you both are listed as a “leader” or “member” in your Roommate Group on the Housing Gateway. This will give your roommate(s) the ability to assign you to a room when it comes time to select.  Anyone listed as “invited” is not part of the roommate group.
    • If you are not in a roommate group and do not have a roommate in mind, that is ok!  When your room selection time comes, look for half-open rooms and pick a roommate at that time.  You will be able to see who is already in the room.
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Residence Hall Move-in Process

To manage social distancing guidelines, the move-in process will occur in two steps.

  1. Drop-off: Students will drop off their belongings and set-up their room between August 29 and September 6.
  2. Return: All new students will return to campus on Sunday, September 6, between 3:00-7:00pm for the start of Week One Orientation.

Additional details about the drop-off and return process.

  • In early August, residents will be asked to sign up for a move-in time for the week of August 29 and September 6.  Students that live further from Menomonie will have earlier access to move-in time sign-up so that they may schedule a time that works best with their travel needs.  We will work with students to accommodate any extenuating circumstances.
  • When residents arrive on campus for drop-off they will move their items to their room and get settled.  Dining options will be limited and activities will not be planned so we advise you to leave your items here and return home until September 6 or unless you're required to be on campus for another reason.
  • When residents return to campus on September 6, guests will not be allowed in the residence halls.
  • Residents may not be moving-in at the same time as their roommate, so it's important that you communicate ahead of time to coordinate arrangements and items.
  • Each student will have one unloading parking space, we discourage students from bringing trailers or multiple vehicles to move-in.
  • All new students will be expected to return to campus between 3:00-7:00pm on Sunday, September 6 for the start of Week One Orientation. Returning students are expected to return between 3:00pm on Sunday, September 6 and the start of classes.

For more information, please review the move-in process video below.

Fall 2020 Move-in Process / Housing Design
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Hall Staff and Community Development

  • All of our residence halls will continue to be fully staffed with the following team members:
    • Residence Life Coordinators (RLCs): These live-in, masters-level, professionals supervise the student staff within their building complex.  They are here to assist in your transition to college providing academic, social, wellness, and personal development support.
    • Hall Coordinators (HCs): These live-in, graduate students supervise the student staff within their building complex.  They are here to assist in your transition to college providing academic, social, wellness, and personal development support.
    • Hall Managers (HMs): These student staff members live in your residence hall and assist the RLCs in supervising the hall staff, maintaining hall operations, and advising the Hall Leadership Committee and are great resources for you to contact with questions.
    • Resident Advisors (RAs): Your RA is your go-to-person for all concerns on your floor.  Whether you want to get more involved, are in the middle of a roommate conflict, or are simply wanting a person to connect to, your RA is ready to assist you.
    • Academic Resources Coordinators (ARCs): Every hall has at least one ARC to provide you with resources to be academically prepared.  They coordinate the writing center and math tutors, provide study nights, and offer self-assessments to help you learn more about how you best study.
    • Student Leadership Assistants (SLAs): The SLAs provide campus-wide programming for residence hall students, coordinate the care package program, and facilitate student leadership development activities.
    • Custodial and Maintenance: Each residence hall has a team of custodians and maintenance members working to keep our spaces clean and facilities well-kept.
  • We are planning safe and virtual options to build community and connect students to one another, their interests, and important resources that will help them to succeed socially and academically.
  • Living on-campus still provides many benefits to residents including proximity to the academic buildings and dining centers, access to campus information and resources, and connections to peers, diverse environments, and opportunities to meet a variety of individuals.