Program Planning & Services

UW-Stout Continuing Education & Conferences
In this Section

Every year UW-Stout Continuing Education & Conferences help businesses, agencies, organizations, colleges, and departments serve their constituents in conferences, workshops, seminars, and video conferences. We handle all the details and arrangements for successful events ranging in size from five people to several thousand. Put our experience to work for you:

Preliminary Planning & Program Development

  • Develop client contacts and assessment of needs
  • Develop program/project concept and curriculum by working with content experts
  • Recommend delivery format
  • Develop a timeline
  • Draft a comprehensive budget
  • Provide implementation support

Marketing Support

  • Work with you to produce effective brochure copy
  • Design the appropriate graphics to complement your brochure copy
  • Print your brochures and materials
  • Define, create, and maintain a computerized mailing list
  • Mail printed brochures
  • Arrange for news releases and press coverage

Financial Management

  • Collect and administer registration fees
  • Monitor income and expenses to reflect the established budget
  • Maintain accurate computerized records of activity, income, and expenses
  • Negotiate, review, and pay obligations for the conference
  • Prepare a final financial summary

Presenter Support

  • Contact and contract with presenters/exhibitors
  • Confirm expectations, responsibilities, and fee arrangements
  • Make final arrangements with presenters/exhibitors including travel, hand-out materials, shipping, and audio visual equipment requirements
  • Assure proper hosting of presenters
  • Provide follow-up correspondence with presenters/exhibitors

Facilities Coordination

  • Recommend appropriate locations and facilities, reserve rooms to accommodate the activity schedule
  • Negotiate and sign hotel contracts
  • Identify and negotiate catering requirements
  • Arrange for necessary audiovisual equipment and technology needs

Professional Support

  • Manage the entire registration process
  • Prepare special registration packets unique to your event
  • Arrange for continuing education units and other accreditation as needed
  • Prepare certificates for attendees
  • Arrange for leisure time activities
  • Provide comprehensive onsite management for your entire event
  • Make recommendations for consideration in future events

Post-Event Reporting

  • Computerized lists of attendees, presenters, and exhibitors
  • A general summary of evaluations
  • An overall conference summary report
  • Income and expense reports
Thanks to the Stout staff for all the work they did. The conference was fantastic.
Daniel Zerr 2015 Red Cedar Watershed Planning Committee